Privacy Policy

Your privacy is important to us. It is Earth Citizens Cooperative Library & Bookstore’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://earthcitizens.net, and other sites we own and operate.

This policy is effective as of 22 February 2021 and was last updated on 22 February 2021.

Information We Collect

Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services (limited at present to newsletter and book purchasing), and any information automatically sent by your devices in the course of accessing our products and services.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.

We use this information only to identify statistical trends, such as the popularity of specific pages, and never to identify individuals..

Personal Information

We may ask for the following personal information:

  • Name
  • Email

if you wish to receive our Newsletter, submit a comment, or receive other specialized notices.

If you order books or posters from us, all the information necessary to complete the transaction will be held by the payment gateway (Such as PayPal or Stripe).  The payment gateway will only send us your name, postal address and items ordered, for the purpose of allowing us to fulfil your order.


Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information (limited to name and email) to send out newsletters.  If you buy books from one of our affiliated online booksellers, the personal information you enter when buying a book is not accessed, collected, used or held by us. The non-personal information collected by our webservers about your computer’s location, operating system, page views and/or browser, are not linked by us to your name and/or email. 

Collection and Use of Information

We may collect personal information from you (we only offer to collect and hold name and email) when you do any of the following on our website:

  • Sign up to receive updates from us via email or social media channels
  • Use a mobile device or web browser to access our content
  • Contact us via email, social media, or on any similar technologies
  • When you mention us on social media
The non-personal information collected by our webservers about your computer’s location, operating system, page views and/or browser, are not linked by us to your name and/or email. 

If you order books or posters from us, all the information necessary to complete the transaction will be held by the payment gateway (Such as PayPal or Stripe).  The payment gateway will only send us your name, postal address and items ordered, for the purpose of allowing us to fulfil your order.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as you subscribe to our newsletter. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children’s Privacy

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

Disclosure of Personal Information to Third Parties

We do not disclose personal information (we only offer to collect and hold name and email) to any third parties, with the following exceptions.

  • our employees, contractors, and/or related entities, only for the purpose of sending out any Newsletters to which you have subscribed.
  • courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights

International Transfers of Personal Information

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

Your Rights and Controlling Your Personal Information (Name and Email Address)

You always retain the right to withhold personal information from us, with the understanding that your experience of our website will not be affected. We will not discriminate against you for exercising any of your rights over your personal information. If you do provide us with personal information (we only offer to collect and hold name and email) you understand that we will collect, hold, use and disclose it in accordance with this privacy policy. You retain the right to request details of any personal information we hold about you.

We will not receive personal information about you from any third party.

We will not use your personal information for direct marketing purposes, internally or through third parties, unless you have specifically signed up to receive those direct marketing solicitations.

If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

Dennis Rivers, Editor
privacy@earthcitizens.net